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Divisions of Prism Solutions Group www.prismsolutionsgroup.net
Examples
VisualVault has enabled compliance standards for ISO9001:2000, ISO13485, ISO14000 and FDA 21 CFR 11
Implementations. The minimum requirements include:
• Structured Document Management with version controls and history logs for audit trails
• Electronic Forms for all key processes
• CA/PA, NCMR, RMA, Design Requests, Engineering Change Requests, and other
• Automated Training Logs for all employees
VisualVault has been used to set up electronic War Rooms for domestic and international Merger and Acquisition
(M&A) activities, for energy property development, real estate document work flows and for basic contract
management with electronic signatures. Using hierarchical associations, precedent and antecedent documents
can be managed with ease.
Email Storage
Use the VisualVault Outlook Add-in to directly store emails into VisualVault or to extract controlled documents as
attachments to emails. The Outlook add-in will check all security permissions for the users to ensure access to
permissible folders. Add an .msg I-Filter to your SQL database and all emails will be searchable including the
attachments.
Combining exceptional version management with document associations, workflow and forms, VisualVault has a
proven track record as a near ideal solution for Engineering Print control. Approval workflows can be established
for ensuring proper print release. Prints can be associated to ensure coordination between assemblies, sub-
assemblies and components. Also associate tooling, CAM files, fixtures and quality documentation to ensure all
information is quickly accessible.
Using the 'Public' security assignment, controlled documents in the repository can be shared with others on a
public internet, intranet or other web page. This allows full version control, release processes and intra-
organization secure access, yet allows the latest released version of any document to be shared publicly. Public
libraries are established with ease.
Public-sector organizations requiring employees to document employee time can use the embedded time card
process in VisualVault. Let us re-create your time card using our electronic forms, and you can establish
workflow routing to supervisors and accounting. VisualVault supports custom business rules to ensure all time
cards meet requirements prior to final submission.
Do you have other custom needs? Take a moment and call us. We may be able to provide a solution at a fraction
of the cost of other competitive choices.
VisualVault is deployed in a variety of Financial Service companies. Take advantage of forms, workflows,
automated retention rules for storage and establish real time services that allow your organization to provide
distinct competitive advantages.
Complementing ERP systems, VisualVault has been used to establish compliance systems, manage engineering
prints, involve customers and suppliers in key information processes and be used to support web-based project
management. Multi-site organizations will benefit from ease, speed and oversight.
Create multi-level associations between Assemblies, Sub-Assemblies Components and related documents such
as specifications, CAM files and reference documents.
The rich database functionality of VisualVault provides the ability for virtually any kind of sort, query or
categorization of data. Using extensive search capabilities, including full text (sometimes call content search),
Organizations can find any relevant information, manage and copy existing projects and eliminate time spent
finding or re-creating corporate knowledge.
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